Privacy Policy
LAST UPDATED: January 10, 2025
1. Purpose of This Policy
This Privacy Policy explains how Beauty Refined, LLC (“we,” “our,” “us”) collects, uses, shares, and protects the personal information you provide when you:
Visit or make a purchase on our website (beautyrefined.us)
Schedule or receive treatment services
Interact with us via email, phone, or social media
By accessing our website or receiving our services, you agree to the practices described in this Privacy Policy.
2. Information We Collect
We collect personal information to deliver safe, effective care and improve our business operations.
Personal Data
Information that can identify you, such as:
Name, address, phone number, and email
Demographic information (age, gender, location)
Details provided through forms, consultations, or purchases
You voluntarily provide this data when you register, book services, contact us, or complete transactions.
Protected Health Information (PHI)
When you receive medical or aesthetic services from Beauty Refined, you may share health information such as medical history, medications, allergies, or treatment photos.
All PHI is protected under the Health Insurance Portability and Accountability Act (HIPAA).
We maintain strict administrative, physical, and technical safeguards to prevent unauthorized access or disclosure.
PHI will never be sold or shared for marketing purposes without your written consent.
Financial Data
We collect only limited financial data required to process your purchases.
All payments are handled by PayPal and Authorize.Net — our secure, third-party payment processors.
You can review their policies here:
Authorize.Net: https://www.authorize.net/about-us/privacy/
Beauty Refined, LLC does not store or have access to your full card details.
Technical / Derivative Data
Automatically collected when you visit our website:
IP address and browser type
Pages visited, time spent, and referring links
Device information and location (for mobile users)
This helps us understand how users interact with our site and improve functionality.
Social Media Data
If you engage with us on platforms like Instagram or Facebook, we may access limited public information (such as your username or profile picture) in accordance with that platform’s terms.
Other Data
We may collect additional information you voluntarily provide — such as survey responses, giveaway entries, or feedback forms.
3. How We Use Your Information
We use collected data to:
Provide, schedule, and manage your treatments or purchases
Process payments and deliver invoices or receipts
Communicate with you regarding appointments, promotions, or updates
Improve our website and service offerings
Send newsletters or marketing emails (you may unsubscribe anytime)
Prevent fraudulent activity or unauthorized access
Comply with legal and regulatory requirements
We will not sell or rent your data to any third party.
4. Legal Basis for Processing
We collect and process personal data only when necessary to:
Fulfill service contracts (e.g., treatment bookings, product orders)
Comply with applicable laws and regulations
Serve legitimate business interests (e.g., patient communication, safety monitoring)
Obtain your consent, which you may withdraw at any time
5. Data Sharing and Third-Party Processing
We may share limited information with trusted third parties only when required to support business functions, such as:
Payment processors (PayPal, Authorize.Net)
Website hosting providers
Email and SMS communication platforms
Professional advisors (legal, insurance, accounting)
All third parties are bound by confidentiality agreements and must use your information only for the purpose of providing contracted services.
We may also share data when required by law, court order, or to protect the safety of others.
6. Cookies and Tracking Technologies
Our website uses cookies and similar technologies to improve user experience.
Cookies help us:
Remember login preferences and settings
Analyze site traffic and trends
Provide relevant advertising through platforms like Google Ads
You can disable cookies through your browser settings, but some site features may not function properly.
We also use Google Analytics to monitor site performance.
You can learn more about Google’s privacy practices at: https://policies.google.com/privacy.
7. Data Retention
Patient medical records (PHI): Retained for at least six (6) years or as otherwise required by law.
Website and transaction data: Retained only as long as necessary to fulfill the purpose it was collected.
When data is no longer needed, it is securely deleted or anonymized.
8. Data Security
We implement administrative, technical, and physical security measures to protect your personal information.
However, no online system is completely secure, and transmission of data over the internet is at your own risk.
If a data breach occurs that could affect your information, we will notify you promptly as required by law.
9. International Data Transfers
Our servers and processors are located in the United States.
If you are accessing our site from outside the U.S., your information may be transferred and stored in the U.S. under applicable privacy safeguards.
10. Children’s Privacy
Our website and services are not intended for children under 16 years old, and we do not knowingly collect information from minors.
If we learn that we have inadvertently collected such information, we will delete it promptly.
11. Your Rights
You have the right to:
Access and request a copy of the data we hold about you
Correct inaccurate or outdated information
Request deletion of your personal data (subject to legal or medical record retention requirements)
Withdraw consent to marketing or data processing at any time
Opt out of marketing communications by emailing beautyrefined9@gmail.com
If you are a California resident, you also have rights under the California Consumer Privacy Act (CCPA) to request disclosure or deletion of your personal data.
We do not sell personal information.
We will respond to verified requests within 45 days, excluding holidays or clinic closures.
12. External Links
Our website may contain links to third-party sites. We are not responsible for their privacy practices or content. Please review those sites’ policies before sharing personal information.
13. Updates to This Policy
We may update this Privacy Policy periodically.
All revisions take effect immediately upon posting with a new “Last Updated” date.
Continued use of our website or services indicates your acceptance of the revised terms.
14. Contact Information
If you have any questions, requests, or concerns regarding this Privacy Policy or your personal data, please contact us at:
Beauty Refined, LLC
Attn: Privacy Compliance Officer
📧 beautyrefined9@gmail.com
🌐 https://beautyrefined.us
✅ This version includes
HIPAA & PHI compliance statement
Updated PayPal / Authorize.Net references
U.S. jurisdiction correction
Streamlined CCPA clause
Breach notification & data retention clarity
Plain-English readability (8th-grade comprehension level)